How will I lead my team

The steps I would take to lead my team as a Project Manager.

What would be my role to lead the team.

For any project to be successful there has to be an effective Project Manager. That is what I am going to be like. To me, Project Manager is the one taking hold of the activities going on in and around the project and I should be the one communicating clearly all the issues belonging to the project. With not only letting them aware of the main agenda’s of the project we would be doing.

Also the Project Manager is the one to make them aware of what are our aims and objectives are. In simple words through communication I would let them know what my vision for this project is.

For me being effective also requires me to recognise the needs of all the project members, enabling them to give their fullest of efforts and hard work to this project.The project manager would determine project roles of team members based on project requirements, time frames and budget. Project Manager should also be the one taking a responsibility of monitoring the progress of the project. And explains to the project members for what there due duties are in order to see a rise in the progress. This would only be possible if the project manager keeps a regular check on the performances of the group members against the work plan.

Time line for the start of my project.
First 3 months	Identification and search of the children who work instead of going to school. To make sure not even a single student is left to select in the particular area of our research of the children.
Approximately 1 months	Would be needed to get them the admission in the particular school.
A week	For the distribution of stationary and uniform of that school.
Another week	For the teachers to be assigned and briefed about the students and to discuss their past history of education if they had a chance to go to school.
Same week mentioned above	Would also be used for the volunteers to be contacted. The group of volunteers whom I am already working with currently.

Time for the implementation of the work plan of the project.
Before the 5th month ends	My group and I would have a meeting about how to manage this group of students. How should they be separated and made in to batch of 5 to 6 students of same age and may of same grade. Like the ones who left school from grade 4 or 5. Or the ones who never went to school.
At the start of the 6th month	The school would finally be opened for the children who can’t afford to go to school. The school for them would be in the evening at a school who already works for under privilege students.
The rest of the 2 years and 4 months	Would be utilized for teaching them the required course to be able to read and write. If the funds would be coming and the project would be a complete success we would continue this project for a year more for the best outcome.
Every single month	The meeting for the whole team would be held at the school. For the project manager to fully know about the ongoing academic results of the students.
Last month of the third year	The appreciation letters would be given to all the volunteers of the group. And completion of the “Primary Academic Course” certificates would also be given away to all the students who participated and agreed to come to the evening school.

Who would be responsible for the management of finances:

My group would be of me as a Project Manager and 12 Alumni’s who would work as volunteers with me to the completion of this project and a noble cause of eliminating child labor. For the management of finances for the project, I would make one of the Volunteer to be the finance manager who would give me the written report of all our expenses and the total budget came from the funds we would receive from different donors. The other 2 volunteers chosen as Assistant Finance Officers would go to the bank per required to cash the signed checks by the Project Manager. To meet the need of the money for the project. Cash book would also be the proof of the money utilized. Also that the 3 different Volunteers would minimize any misunderstandings, misconceptions and corruption in case of misuse of the funds.

Basic Principles for managing people:

As a Project Manager, on the very first day of our meeting in regards to this project would have in details the rules to be followed. If the volunteers agree to follow the rules set would only be able to work with us. In order to face less difficulties as the project goes on. The set rules would be:

Realization

of the importance of time management for them selves and others in particular.

Importance of keeping a commitment of being on time and to be there at the venue when ever needed during the time allotted.

There would be a form of participation, which would be signed and filled by the volunteers who want to be a part of this project.

No bunking of meetings would be allowed.

None of the late comers would be entertained at all.

To keep an eye on the rules being followed or not. I (The Project Manager) and my Assistant project manager would keep a strict eye on who is obeying and following the rules. This would include even the timings when they would show up and when they would leave for a particular meeting or any activity regarding the project. Did the volunteers even showed up or not would also be a part of it. Absentees for over 3 consecutive meeting would disqualify that volunteer from a noble cause and a community service project. These measures would eventually take this project to a great success. As we the group members and volunteers would have more time concentrating on the issues of the children been chosen rather than the problems to be tackled by the group.

Key areas of my project:

• As a project manager my key tasks would be to fully explain the implications of changes to project scope and the objectives to the parents /students and to the project team.

• I would also be leading he team to prioritize signed off project work based on analysis of strategic importance, tasks outstanding, obstacles or barriers, budgets, resources and deadlines.

• Create, or participate in the creation of, project documentation.

• Manage the client stakeholders, team members, or contract personnel to design a solution and establish associated project time lines and budgets that allow for the delivery of the most strategic functionality within the project constraints.

• Establish and maintain a usable and well-communicated schedule for all phases of a project.

• Work with the Assistant Project Manager to ensure changes are understood and approved.

Project accounting and finance.

The finance manager would have to:

• Understands basic revenue models and makes decisions accordingly.
• Understands our pricing model and billing procedures.
• Accurately forecasts revenue, margins, bill rates and utilization.
• Tracks and reports team hours and expenses on a weekly basis.
• Manages project budget.
• Determines appropriate revenue recognition, ensures timely and accurate invoicing, and monitors receivables for project.
• Analyzes project revenue, margins, bill rates and utilization.

Project communication

• Work with the Assistant manager and group to ensure that the volunteers chosen for the project are achieving an understanding of expectations, dependencies, risks, progress and the bright works development process.
• Use sound judgment in all project communication.
• Volunteers, the students been chosen and their parents are apprised of project activities in a timely manner.
• Communicate progress, risks, expectations, time lines, milestones and other key project metrics with the volunteer team members to achieve a best outcome.